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ARDEN HILLS CITY COUNCIL WORK SESSION—NOVEMBER 15, 2010 3 Mayor Harpstead questioned if the Financial Planning and Analysis Committee had reviewed this proposal. - Finance Director Iverson responded they had not, but would at an upcoming meeting. She then asked if there are other metrics the Council would like to see included. Councilmember Holden commented that she would like to see the details of what is currently included, not necessarily the graphs themselves, but a list of data included. Finance Director Iverson stated that Kyle can email details to the Council for their review and a discussion can be held at a future meeting. Mayor Harpstead suggested that a "score card" type set-up be created for each department. He also cautioned Staff about this becoming a"make work"project and suggested that the Staff push back if requests from Council would be too time consuming. He added that he would like the model to include what-if scenarios. 2.11 2011 Final Budget 1 2011—2015 CIP City Administrator Klaers explained that this is a continuation of Council's ongoing discussion. On September 13, 2010, Council approved a proposed maximum tax levy of$3,088,964 for 2011. The tax levy as proposed is a $72,499 or 2.4% increase over the 2010 level. Since September 13, a number of minor changes have been identified in the 2011 proposal. These adjustments were made to the draft budget and resulted in additional expenditures in the amount of$2,978. In an effort to reduce spending and/or reduce the tax levy, there are some options for the Council to consider included in the September 13t' agenda packet. Within that list was the use of reserves in the amount of$41,201 which matches what was used to balance the 2010 budget. At this time, zero reserves are included in the 2011 proposal. Also as a part of the budget and CIP discussion are the following items: • Hazelnut Park. • Celebrating Arden Hills operating budget. • Personnel Committee recommended changes to Deputy Clerk and Finance Director's position. • Changing the Finance Intern to a regular full time employee(Finance Analyst). • Public Works Director to also function as the City Engineer. • Approval of the revised City Organizational Chart. • Acceptance of consulting services proposal for union negotiations. Mayor Harpstead questioned if salary changes and Celebrating Arden Hills have been included in the budget. Finance Director Iverson responded the salary changes have been included as contingencies and Celebrating Arden Hills is also included. City Administrator Klaers explained that there is an additional $2,978 in expenditures not previously identified with some of those expenses in administration and some in planning.