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� <br />EN HILLS <br />MEMORANDUM <br />DATE: December b, 2010 <br />TO: Honorable Mayor and City Council Members <br />FROM: Patrick Klaers, City Administrator <br />SUBJECT: Emergency Management Praposal <br />Back�round <br />At the September 20`h City Council meeting, discussion took place on how difficult it is <br />to have the City Adrninistratar or another staff inember also serve as the Emergency <br />Managenaent (EM) Director. This is a common problem for smaller communities and the <br />approach that a number of our neighboring cities take is to contract aut ihe EM Directar <br />position. With this appraach in mind, T met with three individuals to review and discuss <br />the EM needs in Arden Hills. The person best suited to meet our needs is Lance Ross and <br />his Emergency Preparedness Resource Group (EPRG). <br />At the September 20� City Council meeting, it was the consensus of the Council to <br />ob�ain a proposal for services from Mr. Ross. Attached for your review is this proposal. <br />Proposal <br />When T met vv�ith Lance on August 19�' and Oc�ober 8t�', v�re identified the EM needs in <br />Arden Hills as including the following; <br />1. Education and iraining for staff and Council as to �heir roles and <br />responsibilities during an ernergency; this may include test runs or table <br />top exercises; <br />2. Updating a�l of our EM plans; keeping the plans current once ihey are <br />updated, and purging old outdated files and plans....in general, some <br />records mar�agement; <br />3. Function as the contracted EM Director fax the City in case of an <br />emergency situation and ensuring availability when needed. <br />I requested the proposal to be in "dolla�s per hour" andlor some "not to exceed" a�nount. <br />This will allow us to better control our expenses once we get into the training and records <br />managemeni programs, <br />