1C, CIP Review Process Discussion

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MEMORANDUM DATE: January 20, 2009 TO: Mayor and City Council FROM: Ron Moorse, City Administrator SUBJECT: CIP Review Process Discussion Background The Council’s review and discussion with staff regarding the 2009-2013 CIP to this point has involved only the projects for the year 2009.The Council has not discussed with staff the projects for the years 2010-2013. These projects are to be reviewed and discussed in early 2009. The purpose of the review and discussion is to enable the Council to be clear about what each project involves, the need for each project, and how a project may relate to other projects in the same year or in other years. This will enable the Council to make decisions about the projects for the 2009-2013 CIP, and will also provide a head start toward the Council’s review and approval of the 2010-2014 CIP. The CIP project lists should have a relatively small number of changes for the 2010-2014 CIP, other than the projects added for the year 2014. We would like to plan the Council’s review of the 2010-2014 CIP for June of this year, so that review is complete before we begin the review of the 2010 operating budget. The CIP information can then be worked into the budget the Council reviews in August before setting the preliminary levy. Through the Council’s review of the 2009-2013 CIP in early 2009, the Council will be familiar with the projects when we do a review of the 2010-2014 CIP in June. CIP Project Review There has been discussion regarding the most effective and efficient method of accomplishing the review of the CIP projects. The CIP projects are organized by year and by general type of project, i.e. public improvement, equipment, etc. Each department may have projects in each category. There are advantages and disadvantages to reviewing projects by year, by type, or by department.