4D Adoption of the Park Bench Donation Program Policy

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2 � The fee for a standard park bench donation has been changed to $500. ThE style was changed to allow for flexibility on bench piacement. The style seems appropriate for a park or trail. • The style chosen is a corn%rtab�e design made entirely of recycled materials, including the frames. This is an in-ground design, which makes it very sturdy and maintenance free. This particular bench is found ai rnultiple vendors and should be available for years. However, if ii is ever discontimued, it is a standard design that can be replaced by a simiiar mode�. • The plaque is now offered as an option. The fee of $150 did not change frorn the last draft. If a donor chooses ta order a plaque, it can be designating who the donation was fram or used to honor a lo�ed one or recognize an individual. As a review of the program, below are a few details: T�e recycled materials used for the chosen benches provide low maintenance and UV protection. The benches vvould be installed by our Pubiic Works Staif by utilazing concrete footings versus a concrete slab. This method is much more cost effective. The 3�ronze plaque proposed is a 10" x 3" plaque that can have up to 4 lines of text, 24 characters per linc. Included for Councii review are the revised donation policy and ihe updaied informational flyer (attachments A& C). The fees chosen for the bench and plaque are intended to cover the cost of ihe mater�als but do not include the installation. This would be a cost ihat is covered by the City. The brochure created (attachrnent B} is intended to promote the prograrn to interesfied resi�ents. This infor�nation wautd be posted an our website and would also be available at Ciiy Hall. Recom�nendation The Parks Trails and Recreation Coznmittee (PTRC} at their Novernber 16, 2009 meeting reviewed the revised prograxn and had a couple of suggestians. Staff had offered an additional bench ophon ai a higher fee, upon request. This was the same bench that was presented with the original drafi of the Memorial Bench Program. However, the cornrz�ittee felt �hat it would be better to have one standard b�nch and to not offer choices. They were comfortable with the chosen Uptown siyle. The co�xnents were that it would fit in most settings in parks and along trafls and it was nice to have an in ground version that is completely recyclable. In addition, a question was asked of staff if a less expenszve plaque would be available. Staff researched dif%rent options during this process and feels a brass plaque is the most durable and quality product for this type of program. Other materials s�ch as brass have proven to tarnish over time. The PTRC rnade a m.otion to recammend the adoption of ihe proposed Park Bench Donation Program Policy with the elimination of one bench option. The rnotion passed unanimously (8-0). Staff recoxnmends adoption af �he attached Park Bench Donation Program Policy as presented. 4lMetro-inet.uslardenhillslPRc?cPWlParkslMemoslCouncilMemos1113009 ParkBenchDonatzonProgram Policy. dac