01-18-11-WS - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL WORK SESSION—JANUARY 18, 2011 4 safety concern because of the amount of standing water. At a recent mock OSHA inspection conducted by Safe Assure, the water on the floor was noted as a safety issue. The League's risk manager also noted the water on his recent review. Public Works Director Maurer discussed this proposal with Ramsey County since they are the property owners and they obtained a quote. It would cost $26,000 to install infra-red heat and $43,000 for the floor drain. He further explained that it has yet to be determined if the County would have to do these improvements since it's their building. Councilmember Holden asked if the infra-red heat would run non-stop. Public Works Director Maurer stated it would not. Mayor Grant asked if the County would then charge the City a higher lease rate for the newly heated space. Councilmember Holmes questioned why it was built without heat to begin with. Councilmember Holmes asked if the standing water is a safety concern with regards to tripping or slipping. She then stated she doesn't think it's fair for Public Works employees to work in an uncomfortable or unsafe environment. Mayor Grant questioned if the entire area would have to be heated. Public Works Director Maurer responded that he will bring this back before the Council with more details and answers to Council's concerns. Councilmember Holden commented that these four issues are a lot of money and she would want a priority list for these projects. Initiatives for 2011 (sand Beyond) Public Works Director Maurer reviewed his plans for 2011 and beyond as follows: A. Sign Management - All City signs must meet certain standards for retro-reflectivity.He plans to create an inventory of City signs and then develop a sign management policy. B. Water Meter Reader Replacement Program - Water meter readers will be replaced as the current readers are old and it is difficult to find batteries and parts for them. This project was included in the CIP and was under way when he took the position of Public Works Director. The new readers will improve efficiencies as they will be able to be read from a laptop at City Hall through radio technology. C. Records Retention — He explained he plans to have all appropriate Public Works documents scanned into Laserfiche by address or by lift station. Sanitary sewer tapes will be placed on an external hard drive and he will be working with Roseville on GIS mapping. The summer intern started this project and continues to work on it when he's on break from school. D. Storm Water (MS4) Requirements — Public Works will need to find time for inspection of the City's storm water system as required in our MS4 permit.