4I, Fire Department Contract Renewal

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BEN HILLS MEMORANDUM DATE: June 27, 2011 TO: Honorable Mayor and City Councilmembers FROM: Patrick Klaers, City Administrator SUBJECT: Fire Protection Contract Renewal Background/Discussion In the process of completing all the staff work involved with the City Audit, the Director of Finance and Administrative Services, Sue Iverson, discovered that the City had not officially Protection Y dally renewed our Fire Protection Services Contract with the Lake Johanna Fire Department (LJFD). This also happened the last time the Contract was up for renewal. The original Contract was for the 1999 -2003 time period. Per the Contract document, the Contract can be renewed three times for five years each time. As I understand the situation, the Contract is set up with five renewals because nobody wanted to ro - Contract p p ose a tract that ran for 20 years. The City did not renew this Contract in a timely manner in late 2002 for the 2004 -2008 period. The actual renewal was approved by the City Council on June 11, 2007. The City was to again renew the Contract in late 2007 for the 2009 -2013 p eriod; but this action did not take place. The City should now take care of this administrative oversight and approve the five year extension for 2009 -2013. Staff will take steps to remember to have the Contract renewal considered in late 2012 for the 2014 -2018 period. Recommendation Attached is Resolution 2011 -033 that extends the Fire Protection Service Contract between the City of Arden Hills and the LJFD for January 1, 2009 through December 31, 2013. Staff recommends approval of this resolution. City Council Meeting \\ Metro- inet\ ardenhills \Admin \Council\Agendas & Packet lnformation\2011 \6-27 -11 Regular\Packet Information\Fire Protection Contract.docFire Protection Contract Page 1 of 1