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ARDEN HILLS CITY COUNCIL WORK SESSION — JULY 18, 2011 3 Parks and Recreation Manager Olson explained that Staff places large signs at the event listing the sponsors, the sponsors are listed in event handouts, and a thank you ad is placed in the Bulletin. She then asked if the Council would be willing to make direct contact with local businesses that have not yet donated. She presented a list of businesses for each Council member and offered to prepare and send another letter to each of those businesses for those Councilmembers who would prefer that be done. Councilmember Holden asked if the City is accepting merchandise instead of cash. Parks and Recreation Manager Olson responded that Staff would prefer cash but will not turn down offers of merchandise to be used for prizes at the event. Councilmember Holden asked if the list of activities presented for review could be revised to show the earlier events on the left side and the later events on the right. She also requested that the Council booth be close to the City booth to provide better assistance to residents with questions or concerns. She then asked if the City will spend only the $10,000 projected if we do not receive enough sponsor donations. Parks and Recreation Manager Olson stated that she anticipates additional contributions and expects to stay under $20,000 in total. Mayor Grant stated he is not interested in cutting the event (to save cost). Parks and Recreation Manager Olson stated that Staff works hard to keep costs at a minimum. Councilmember Holden requested a copy of the sponsor letter and the vendor booth letter. After further discussion, Council was in agreement with the current plans and budget and directed Staff to proceed. Mayor Grant recessed the Council Work Session at 7:00 p.m. so the Council could proceed with the Special Council meeting scheduled to begin at 7:00 p.m. Mayor Grant reconvened the Council Work Session at 7:30 p.m. B. Right -of -Way Ordinance City Planner Beekman stated that Staff has been working on revisions to the City Code regarding right -of -way (ROW) based on a discussion with the City Council at their work session on December 20, 2010. The current ROW Ordinance is located in Chapter 3 and details regulations and permitting procedures for utility companies and others that do work within the ROW. Chapter 3 does not specify regulations for the maintenance of the ROW by adjacent property owners.