4D, Springbrook Software – Human Resources, Dashboard, and Busi

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� EN HILLS MEMORANDUM DATE: September 1.2, 2011 TO: Honorable Mayor and City Counci� Me�bers Patrick Klaers, C�ty Admi�nastrator FROM: Sue Iverson, Director of Finance and Administrative Services SUB.TECT: Springbxook Software Hu�nnan Resources, Dashboard and Business Analytics Modules Back�round The City of Arden Hills, Roseville, and Little Canada purchased Spri�zgbrook software in 2001 wi�h �mplementation af use in 2002. In 2010 we upgraded io version 7.08, which was the new .NET vers�on. The Human Resource module was not ready at that iime, but rt has been in the capital b�dget since 2008. Discussion Since we upgraded in 2010, there have been several enhancements and fixes to tihe software. Sia#'f is proposing �o upgrade to the most current version of the software which is V7.14. The Human Resource as well as the Etnployee Self-�ervic� and Open Er�roliment modules are included on this version. These modules wi�l fully integrate with our Payroll modules. Business An.alytics and Dashboards are also being developed and are in this proposal, hawever the exact price for the Dashboards is not yet know, but estimated to be about $3,000. These reporting tools will help provide more timely information ia bot1� mana�ement and the City Council onc� they are fully tested and up and running. They can be integrated with our Sharepoint site to gi�re real time financiai in�onm.ation without having to use staff t�me. We have received a$5,000 product discount from the last migration work and an additional $640 credit for serving as the previous User Group Cha.ir and providiz�zg references to potential Springbrook clients. �Ve expect the costs �ncuxz�ed with Roseville IT to be minimal if any. City Council Meeting P:1,A.dnninlCouncillAgendas & Packet Information120 1 119-1 2-1 1 RegularlPacket InformatianlSpringbrook Addenda Mezno.doc mm Page 1 of 2