7A, Website Update - Laserfiche WebLink

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this project wifh botk� Te�rre Heiser, Roseville IT, and Andre Barte, New Br�ghton IT. Some of the key finding� are as fallows: + Maintenance of and updates to the website shoia.ld b� more user-friendly ihan they are cu�ently. • The website redesign should include a zza.obile version that is com�atible with smarti phones. • Linlcs shauld be i�ntegxated within text, not listed ai the bottom of the page. Graphics shauld be utilized over text whenev�r possible. • The City Calendar should be easily visible from the home page and should allow usexs to custornize the calendar �ox specific events — only Council meetings or Parks and Recreation activities, for example. • Navigation should be made more intuitive £ox users who may not be familiar with how City funciions are organized. • The selected vendor must be able to host the City's website. • The look a�d feel pf the webs�te should be r�odernized, and aesthe#ics enhanced to reflect the co�nmunity of Arden Hills Sud�et If the City is interested in achie�ing all of its technical and design needs, vendors o#her than GovOffice should be considered. While #he GovOffice product is generally priced low�r than other options, it does not offer the sa�ne features and flexibiliiy of other products. Based on discussians with o�her cities ihat have used alternative vendors, the cost a� the vendox contract is likely to be in the range of $15,000 ta $35,000. Also based on discussians with othex cities ihat have recently redesigned their websites, the City will ne�d a Project Managex. Existing City staff does not have the iime or expertise to mar�age this project. The City will need a Project Manager far a six- to eight-month period with a time commitment ranging from 10 ho�rs to 40 hours per week, depending on the sta.ge of the praject. The aza.ticipated cost for the Project Manager is $12,000 to $20,000, depending on services included in the vendor coniract. Schedule Developrneni of the Scope of Work and Request for Praposals will take two months. Once a vendor is selected, the website redesign is expected to take six to eight manths until the new website is on-line. This is consistent with the time frame that has been reported by other cities that have xedesigned their websites. At this time, staff aniicipates that a new website could be on-line by mid-2012. This schedule i� subject io change depending on staff ti�e dedicated to higher prioriry projects such as a potential TCAAP develapment. City offlyden Hills City Council Meetirtg September 26, 2011 Page 2 a£ 3