5G, B-2 Implementation Plan Contract

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� EN HILLS MEMORANDUM DATE: QI� November 14, 2011 Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Jill Hutmacher, Community Development Director J� Terry Maurer, Public Works Director ��/"" ' SUBJECT: B-2 District Consulting Contract Background At the October 17, 2011, Work Session the B-2 District implementation plan was discussed with the City Council. Staff presented a recommendation to break the implementation into two phases. Phase 1 would be similar to a feasibility study dealing with the county road issues, property access, and details of the streetscape design elements. The major deliverables at the end of Phase 1 would be a written report summarizing the findings and a critical path schedule laying out the steps and timeline for Phase 2, design and construction of the improvements. Staff recommended negotiating a scope of services and fee for Phase 1 of the B-2 Implementation Plan with Bolton and Menk who have successfully completed similar projects throughout the metro area. City Council agreed with this staff recommendation and directed staff to proceed. Staff has had several discussions with Bolton and Menk to ensure that there is a complete understanding of the scope of Phase 1. Attached is the scope of services they have prepaxed. Council will note that Marcus Thomas is the Project Manager and Chris Chromy will lead the traffic/transportation issues. Paul Paige of HKGi will be a subcontractor to Bolton and Menk for urban design/landscape architecture tasks. Staff feels this scope adequately addresses the various issues outlined in Phase 1. Also attached is a proposed fee estimate far the scope of services in the amount of $48,260. Staff had originally estimated that Phase 1 would be about 20% of the total estimated fee of $270,000 or $54,000. City Council Meeting P:�Admin\Council�Agendas & Packet Information�2011\l 1-14-ll Regular�Packet Information�B-2MemoReBMI.doc Page 1 of 2