5B, Joint Powers Agreement Between City and GIS Users Group

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procedures governing the conduct of its meetings and its business as it deems appropriate;the adoption of the Users Group Budget; review of the operating procedures within this Agreement. Section 3.The Board shall approve and adopt the formula for the distribution of costs associated with access to Ramsey County GIS data and the updating of physical features.This formula shall be reviewed annually by the Board. Section 4.The Board shall arrange for and facilitate regular meetings of the Users Group and for Users Group activities. Section 5.The Chair presides at meetings of the Board.The Vice Chair will preside in the absence of the Chair.The Secretary is responsible for recording the proceedings of the Board and communicating these proceedings to all Member organizations.The Treasurer is responsible for the funds and financial records of the Board. Section 6.The Chair and the Treasurer must sign vouchers or orders disbursing funds of the Users Group. Disbursement will be made in the method prescribed by law for statutory cities. Section 7.The Board may take such actions as it deems necessary and convenient to accomplish the general purposes of this Agreement. Section 8.The Board shall purchase liability insurance on behalf of the Users Group to insure against liability of the Users Group and its constituent Members. Section 9.The Board may: (i) Enter into contracts to carry out its powers and duties,in full compliance with any competitive bidding • requirements imposed by State or local law; (ii) Provide for the prosecution,defense,or other participation in proceedings at law or in equity in which it may have an interest; (iii) Employ such persons as it deems necessary on a part-time,full-time,or consultancy basis; (iv) Purchase, hold,or dispose of real and personal property; (v)Contract for space,commodities or personal services with a Member or group of Members; (vi)Accept gifts, apply for and use grants or loans of money or other property from the state,the United States of America,and from other government units and may enter into agreements in connection therewith and hold, use and dispose of such money or property in accordance with the terms of the gift,grant, loan or agreement relating thereto; (vii)Appoint a fiscal agent. ARTICLE V. NEW MEMBERS Section 1.Any Governmental Unit that is not a party to the initial Agreement may join as a Member at any time. Section 2.To become a Member,a local unit of government shall adopt a resolution and shall sign this Joint Powers Agreement.