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ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 17, 2011 8 - Work with Ramsey County to determine project scope and goals. o Reaffirm the County's acceptance of the B-2 Guiding Plan. o Determine space needs within the right-of-way. - Determine a public participation process. o Promote business participation in discussions of streetscape and amenities. o Work individually with businesses to determine access needs and vehicle/ pedestrian movements onto and within their sites. - Evaluate utilities along County Road E. o Determine whether utility upgrades are necessary. o Work with Xcel Energy to consider options for electrical boxes. o Provide cost estimates for any necessary utility upgrades. - Evaluate traffic and transportation options. o Update the 2008 traffic study and include pedestrian movements. o Suggest options for traffic improvements without a new signalized intersection. o Investigate options for an alternative access for the Arden Plaza development. - Summarize Phase I findings. o Provide a preliminary project budget. o Provide project and decision matrix timelines to align planning, design, and construction with the reconstruction of the Highway 51 bridge. Community Development Director Hutmacher explained that in Phase II, improvements identified in Phase I will be designed. Cost estimates, specifications, and a construction timeline and phasing schedule, if necessary, will be prepared. At the end of Phase II,the City will be ready to proceed to bidding and the construction of improvements. Community Development Director Hutmacher then reviewed the Budget Implications as outlined in the draft 2012 — 2016 Capital Improvement Plan (CIP). She explained that the City may assess a portion of the cost of improvements to adjacent properties. Development Agreements for Select Senior Living and Arden Plaza contemplate an assessment rate of not more than $350.00 per lineal foot along County Road E. Assessments for properties that redevelop prior to the construction of County Road E improvements may be based on improvements made by the property owner at the time of the redevelopment. In addition to CIP funds designated for County Road E improvements, $150,000 from PIR funds is programmed for the Highway 51 bridge replacement in 2014. The majority of the planning and design funds will be needed in Phase II of the Implementation Plan. Work products of Phase I include a preliminary budget, an identified assessment method for B-2 properties, and options for public funding. Community Development Director Hutmacher stated that the draft 2012-2016 CIP designates $278,000 for planning and design of County Road E improvements. Based on prior projects, staff believes that approximately 20 per cent of the planning and design costs, or $50,000 to $55,000, is needed for the planning and analysis work described in Phase I of the Scope of Work.