5E, Approve Purchase of 2012 F350 Ford 4x4 Super Cab with 6.5 Foot Box

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� �i` R�EN HILLS MEMORANDUM DATE: January 30, 2012 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director ' A�'''� �• � SUBJECT: Purchase of F350 4x4 Super Cab w/6.5' Box Background In the 2012 Capital Improvement Plan (CIP), the Public Works Department budgeted for the replacement of the 2002 F250 4x4 with a F350 4x4 Ford pickup. The F250 pickup was used for general duty tasks in the Public Works Department. The proposed F350 Ford will be equipped with a plow and a Tommy lift gate making it capable of multiple tasks in all seasons. The F350 Ford is proposed to be a Super Cab version to provide interior space for locking up expensive equipment and/or carrying items that should not be exposed to the elements. Minnesota Cooperative Purchasing Venture (CP� The City of Arden Hills currently maintains a free membership in the Minnesota Cooperative Purchasing Venture Program. This allows the City to participate in State specifications and bid prices, resulting in the City of Arden Hills paying the same amount for a single piece of equipment as the State does for numerous pieces. Midway Ford is the vendor with the State contract for Ford pickup trucks. Pricing comes directly from the State contract. Crysteel Truck Equipment is the State contract vendor for the plow, Tommy lift gate and safety equipment. Bud�et The cost of the F350 4x4 Super Cab Ford is $25,895.82. The cost of the plow, Tommy lift gate and appropriate safety lighting is $9,001.61. Adding sales tax and license to these costs brings the total cost of the truck to $37,553.62