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ARDEN HILLS JOINT COUNCIL WORK SESSION—FEBRUARY 13, 2012 7 Councilmember Tamble stated that the document "Boards, Committees, Commissions and Appointed Bodies" is a good starting point for developing specific liaison information. He suggested that the City create a one page guideline with basic information and the mission for each committee and have that information posted on the City's website. He also suggested that these guidelines be shared with each committee member as well as with the Council liaisons so they have a full understanding of expectations. Councilmember Holden commented that there is currently a policy that a committee member can be removed if they miss more than three meetings. She stated this policy needs to be clarified as there are committee members who regularly contribute to the committee but cannot attend the meetings. She added that the document Councilmember Tamble referred to addresses the committees but not the liaisons. Mayor Grant suggested that staff be asked to create a guideline/mission list for each committee for all six City committees. This information would then be used as a baseline to discuss the liaison roles and responsibilities for each committee. Councilmember Tamble stated that he thinks the committee chairs should be involved in the creation of the guidelines/mission for their committee. Mayor Grant responded that it is his intention that the guidelines outlined by staff include the responsibilities of the liaisons and that the guidelines be presented to Council for review. Councilmember Tamble questioned the voting requirements for each committee. City Administrator Klaers stated that currently none of the liaisons is considered a voting member. City Administrator Klaers commented that the Council should be consulted regarding committee activities and whether or not they endorse the activity. Mayor Grant asked that staff identify guidelines for each committee, including liaison duties and committee spending (if appropriate). When completed, the draft guidelines should be distributed and then Councilmembers can provide input to the City Administrator regarding liaison roles. These guidelines would then be brought back before the Council at a work session. City Administrator Klaers clarified that this would be for the six City committees. He added that the three basic responsibilities of a liaison are to show up, participate, and report to the Council. He further stated that he would like to see the liaison reports at Council meetings on camera so the residents are aware of the committee activities and their relationship to the Council. 3. COUNCIL COMMENTS & STAFF UPDATES None