5C, Council Chamber's Sound System Upgrade

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� EN HILLS MEMORANDUM DATE: July 9, 2012 TO: Honorable Mayor, and City Councilmembers Patrick, Klaers, City Administrator FROM: Meagan Beekman, City Planner SUBJECT: Council Chamber's Sound System Upgrade Requested Action Motion to award the Tierney Brothers Inc quote for Council Chamber's sound system upgrades in an amount not to exceed $8,339.38. Background Staff has been working with New Brighton and CTV to diagnose and propose solutions to the poor audio quality of Council broadcasts. The suggested improvements have been divided into two phases. The first phase was completed by CTV in May, and involved the removal of excess equipment, cleaning up the wiring, and getting rid of the "hum" that has historically accompanied meeting telecasts. CTV's labor was covered through the City's agreement with CTV which provides for 100 hours of CTV time annually. Miscellaneous cables and parts cost approximately $200. Staff is now requesting Council approval with moving forward with Phase II. New Brighton and CTV have analyzed the Council Chambers sound system and have recommended that the City replace the existing processor and buy a mixer. The existing mixer is owned by CTV and has been on loan to the City at no cost for a number of years. This system upgrade would allow each microphone to be on a separate line, which would allow a more nuanced recording of the meetings, and let the audio/visual technician adjust individual speakers based on the individual's speaking style. While the first phase solved the "hum" problem, the second phase is anticipated to correct the other sound issues related to speaker volume and background noise. Tierney Bros, Inc has submitted a quote to complete the work at a cost of $8,339.38. Tierney Brothers has bid the work based on their state contract pricing; therefore, additional bids are not necessary. The work July 9, 2012, City Council Meeting P: IPlanninglCity Council Memos12012107-09-12 - Sound System Upgrades.doc