8B, Adopt Performance Measures as Recommended by Council

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� �. I.I�)EN_�HILLS MEMORANDUM DATE: June 25, 2012 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services � SUBJECT: Adopting Performance Measures as Recommended by the Council on Local Results and Innovation for 2012 Back�round The Council on Local Results and Innovation was created by the 2010 Legislature to set benchmarks for city and county operations. Through several meetings, the group adopted standards which are relatively easy to measure using survey tools. The legislation comes with two incentives to participate. There is a standing appropriation available for participants equal to 14 cents per capita (this equates to $1,337 a year for the City of Arden Hills). All we have to do to get this money this year is to pass a resolution and mail it in to the OSA by July 1— this deadline is f rm and there are no exceptions or extension of time. The other incentive is that participating entities are exempt from levy limits. This is the same program that we participated in 2011. The OSA will not be looking for any results on the performance measures until 2013 (for year ending 2012). The performance measures are mostly community survey questions and the OSA is not going to dictate how you get the results, similar to this last year's program. We would do the same as we did this year using Survey Monkey on our website and advertising it in our newsletter. It does not need to be a statistically valid survey like Decision Resources to qualify. We already use Survey Monkey which costs $199 a year vs. paying for a Community Survey from Decision Resources which runs $10,000 plus. As part of our budget process, we have been trying to incorporate performance measures into our process and documents. At the May 16, 2011 worksession, the Council expressed their interest in developing performance measures, this has just been a starting point in that direction. This year's program will also include outcome and output performance measures for services being provided, for example, these can be something like police and fire response times. City Council Meeting P:�Admin\Council�Agendas & Packet Information�2012\06-25-12 Reg Mtg�Packet�2,012 Performance Measures.doc Page 1 of 2