5D, 2012 Seal Coating - Payment #1 (Final)

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'It EN HILLS MEMORANDUM DATE: August 27, 2012 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: John M. Anderson, Assistant City Engineer SUBJECT: 2012 Seal Coating- Payment#1 (Final) BackEround The City of Arden Hills awarded Pearson Brothers Incorporated of Hanover, Minnesota, the 2012 Seal Coat Project on June 27, 2012, for a total contract amount of$104,345.34. Discussion This pay request includes work on the project completed through August 8, 2012. All work was completed as directed by the City Engineer. Cummings Lane was deleted from the contract and Thom Court was added. Cummings Lane represents a reduction of 1798 square yards and Thom Court is an additional 676 square yards for a total 90,409 square yards of street completed in the contract. This represents a final construction cost of$103,066.26. Financial Implications The funding for this contract is budgeted to come from the PIR fund. The total budget for street seal coat and crack sealing for 2012 is $215,000. There have been a number of project quotes authorized as part of this budget item. In addition to seal coating there were quotes for crack sealing and bituminous pavement mill and patch. The combined total of these projects will be less than the budget amount of$215,000. When all work is complete a full accounting of the budget versus work completed will be provided to the Council. Council Action Requested Approve payment#1 to Pearson Brothers Incorporated in the amount of$103,066.26 for final completion of the project. Since the entire project is complete we recommend payment of entire earned amount without withholding any retainage. P:\PR&PW\Numbered Projects\PW-12-0113 2012 Sealcoat and Crack seal\04 construction\seal coat\payment\8-21-12 memo payment nol.doc\8-12-12 memo payment nol.doc Page 1 of 1