5E, Quotes for Survey Work - 2013 PMP

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Project Understanding and Scope of Services It is our understanding that the City of Arden Hills would like assistance in conducting a topographic survey of the area identified as the 2013 Pavement Management Project (PMP). This area includes the Edgewater Avenue and the Glenhill Road neighborhood. The City has not identified the exact means of improvement for the neighborhood. Therefore, a survey is desired that will allow for a feasibility study and development of future plans that may range in type. It is our understanding that the survey work should be completed in such a manner that these various options can be explored and that control points and other work will be able to be used throughout the project life. After the survey is completed a base map will be created that includes topographic features, including tree lines and stand alone tree locations, landscape features, utility locations, and contour information of the corridor for use in preliminary and final design. Plan and profile sheets will be prepared that will allow for efficient preparation of future plans. Our Staff has previously worked with the Public Works Director and Assistant City Engineer and will be able to provide a product that will meet their needs and the needs of the City of Arden Hills. A project can be completed that is technically sufficient, but if the desired outcome was not effectively communicated to all stakeholders the project can be deemed a failure. At Elfering &Associates, we have established communication techniques that lead to a successful project and relationship. Our scope of services will begin prior to the kick-off meeting as we establish an agenda for the meeting that will allow us to clearly understand the City expectations for the project. This understanding will include many items such as interim deadlines and desired base map appearance. The survey will be completed in an efficient manner and infrastructure features will be obtained with sufficient information to show in plan view as well as profile view. After the survey is completed, we will prepare a base map that contains the topographic features of the corridor along with a sufficient TIN model and corresponding contours. In addition to the neighborhood streets, the scope of services for Schedule 2 includes delineating the Johanna Marsh wetland, flood plain determination, and topographic survey of the parcel located at 3168 Ridgewood Road. The scope also includes a boundary survey and a Certificate of Survey. This parcel is heavily wooded and so we have provided an alternate to the schedule provided in the scope of services in order to more economically complete the survey. A wetland determination would be completed prior to the September 28th, 2012 deadline so that City Staff can have information necessary to begin a feasibility study. However, the topographic survey and location of property corners would take place after the leaves have dropped this fall. We are prepared to also meet the full September 28th deadline at a slightly increased fee.