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i <br /> i <br /> 2 <br /> s <br /> Y <br /> 7 <br /> 4. if there are existing applications on file, the Council liaison, <br /> I <br /> committeelcommission chair,and staff liaison will meet to determine whether <br /> additional recruitment is necessary for filling a new vacancy. t <br /> 5. To encourage wider public participation on committees and commissions, <br /> members will not be allowed to serve more than nine(9)consecutive years on a <br /> particular committee or commission. Members who have completed their terms 1 <br /> are eligible to apply for appointment to a vacancy on another Committee or a task <br /> force. <br /> 6_ City residency is required unless exempted by State Statutes or City Ordinance. <br /> 7. The Assistant City Administrator shall keep all application materials received 1 <br /> during the calendar year. If a vacancy occurs during the calendar year,previous <br /> applicants will be considered for the vacant position. The Council reserves the j <br /> right to appoint any qualified candidates even though they did not apply as a <br /> result of an advertisement. <br /> 8. All applications received will be acknowledged with a letter to the applicant <br /> outlining the expected time frame for appointing a new member(s) to a committee <br /> or commission. The acknowledgement letter will be signed by the Assistant City <br /> Administrator and the staff liaison. <br /> 4. Following an appointment by the City Council to a committee or commission, all <br /> candidates will receive a letter from the City informing there of their status. <br /> 10. There is no implied guarantee of appointment or reappointment to any committee, <br /> commission,or task force. The sole responsibility for appointment to any City <br /> committee lies with the Mayor as the recommending authority and the City i <br /> Council as the confirming authority. <br /> GUIDELINES FOR APPOINTING TASK FORCE MEMBERS- <br /> s <br /> 1. Offer Arden Hills residents the opportunity to participate on a City task force. i <br /> 2. A timeline for the task force to complete their City Council directive will be <br /> provided. <br /> 3. City staff shall advertise all task force opportunities. The ad shall include a brief <br /> description of the task force, time and days of meetings,how often meetings are <br /> held,the number of vacancies,and any special requirements. City staff may <br /> utilize the following resources to advertise the task force openings: local <br /> newspaper,City newsletter,City of Arden Hills website, local access cable <br /> channel,and at City Hall. <br /> 4. City residency is required unless exempted by the City. <br /> 5. The Assistant City Administrator shall keep all application materials received <br /> during the calendar year. If a vacancy occurs during the calendar year,previous <br /> applicants will be considered for the vacant task force position. i <br /> 6. Format interviews are not required,but encouraged when there are multiple J <br /> candidates for the same position. For a broad-based task force,there should be i <br /> emphasis on having representation of a variety of skills,aptitudes,geographic <br /> locations,etc. <br /> 7. The Council reserves the right to appoint any qualified candidates even though <br /> they did not apply as a result of an advertisement. <br /> 1 <br /> 3 <br /> s <br />