5G, Commission-Committee Appointment Policy

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• If there are existing applications on file, the Council liaison, commission/committee chair, the Mayor, and the staff liaison will meet to determine whether additional recruitment is necessary for filling a new vacancy. • To encourage wider public participation on commissions and committees, members will not be allowed to serve more than nine (9) consecutive years on a particular commission or committee. Members who have completed their terms are eligible to apply for appointment to a vacancy on another commission or committee. • City residency is required unless exempted by State Statutes or City Ordinance. • The Director of Finance and Administrative Services shall keep all application materials received during the calendar year. If a vacancy occurs during the calendar year, previous applicants will be considered for the vacant position. The Council reserves the right to appoint any qualified candidates even though they did not apply as a result of an advertisement. • All applications received will be acknowledged with a letter to the applicant outlining the expected time frame for appointing a new member(s)to a commission or committee. The acknowledgement letter will be signed by the Director of Finance and Administrative Services and the staff liaison. • Following an appointment by the City Council to a commission or committee, all candidates will receive a letter from the City informing them of their status. • There is no implied guarantee of appointment or reappointment to any commission or committee. The sole responsibility for appointment to any City commission or committee lies with the Mayor as the recommending authority and the City Council as the confirming authority. GUIDELINES FOR APPOINTING AD-HOC TASK FORCE MEMBERS • Offer Arden Hills residents the opportunity to participate on a City task force. • A timeline for the task force to complete their City Council directive will be provided. • City staff shall advertise all task force opportunities. The ad shall include a brief description of the task force,time and days of meetings,how often meetings are held, the number of vacancies, and any special requirements. City staff may utilize the following resources to advertise the task force openings: local newspaper, City newsletter, City of Arden Hills website, local access cable channel, and at City Hall. • City residency is required unless exempted by the City. • The Director of Finance and Administrative Services shall keep all application materials received during the calendar year. If a vacancy occurs during the calendar year,previous