4A, 09/24/12-WS Draft Minutes - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL WORK SESSION—SEPTEMBER 24, 2012 4 City Planner Beekman explained that the ordinance states that the City will provide curbside recycling services to single family households and townhome communities. Multi-family communities such as Arden Manor, Hunters Park, Park Shore, and Cottage Villas supply their own recycling services. She noted that Ramsey County is encouraging all multi-family properties to use the same recycling hauler as the single family properties in an effort to better track recycling statistics. When other multi-family communities recycle independently, it is harder for the County to track those numbers. Councilmember Holden stated that she is cautious of asking those multi-family communities to switch haulers because if they are happy with their recycling services, she does not want to force the issue. The Council consensus is to negotiate an extension of the existing contract with Eureka Recycling for residential curbside recycling services. B. City Attorney RFP Update City Administrator Klaers stated that earlier in the evening, the Council had an opportunity to meet Mr. Patrick Kelly and Mr. Chad Lemmons, the partners of the Kelly & Lemmons law firm that City Attorney Jerry Filla joined. He indicated that the City is pursuing going out for RFP for legal services. He stated that he has met with individuals from the three law firms that the City would be seeking RFP's from for legal services. He met with Mr. Kelly and Mr. Lemmons, Mr. Joel Jamnik from Campbell Knutson, and Mr. Michael Norton from Kennedy & Graven. City Administrator Klaers noted that in August, City Attorney Jerry Filla brought out most of the partners from Kelly & Lemmons. At that time, he learned about their prosecuting team, which consists of Mr. Kevin Beck and Mr. Joseph Kelly, who is the son of Patrick Kelly. He stated that he thinks Kelly& Lemmons really shines with regard to their prosecuting services. City Administrator Klaers explained that Mr. Filla has been providing prosecution services at $75 per hour, and no qualified firm can match that price. He discussed with Kelly & Lemmons that if they could commit to continue with the $75 per hour, he would recommend to the Council that we not seek an RFP for prosecuting services. Kelly & Lemmons agreed on that price in a letter dated September 24, 2012. Therefore, it is his recommendation to modify the RFP approach and only go out for general civil municipal services, and seek RFP's from only these three firms. He stated that if we are not happy with the three proposals, we can go out for a few others. However, he is convinced that any of these three could serve our needs. City Administrator Klaers stated that another item to discuss is the selection committee. Staff is comfortable with either taking the lead role or having the Council take an active role in the selection. The consensus among the Council is for City staff to act as the selection committee once the RFP proposals are submitted.