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EN HILLS <br /> MEMORANDUM <br /> DATE: November 13, 2012 <br /> TO: Honorable Mayor and City Council Members <br /> Patrick Klaers, City Administrator <br /> FROM: Michelle Olson, Parks and Recreation Manager 7W <br /> SUBJECT: 2013 Tree Removal Services <br /> Background <br /> In January of 2010, quotes were solicited for the City tree removal services. Four <br /> companies submitted quotes. Precision Landscape and Tree, located in Little Canada <br /> submitted the lowest overall quote. Within the 2010 agreement, it stated if the City is <br /> satisfied with the performance of the contractor, the agreement may be extended to future <br /> calendar years with no more than a 3 percent increase in the proposed costs each year. <br /> Precision agreed to extend the contract with no increase for 2011. In 2012, the City <br /> approved an extension of the contract with a three percent increase. Precision is interested <br /> in extending the contract through 2013 with a 3 percent increase. Insurance, fuel, <br /> maintenance costs and wages have all gone up since the contract was originally bid. The <br /> City continues to be very satisfied with the service we receive from Precision Landscape <br /> and Tree. Included in the contract price is providing a certified arborist to meet on site for <br /> all potential tree services. This was something lacking in previous years with other tree <br /> vendors who were awarded the City contract. This will be crucial moving forward now <br /> that Emerald Ash Borer has been discovered in nearby Shoreview and St. Paul. Staff <br /> recommends extending the agreement through 2013. The 2012 tree contract (Attachment <br /> A), proposed 2013 rate schedule (Attachment B) and confirmation email from Precision <br /> Landscape and Tree (Attachment C) are included for Council review. <br /> Budget <br /> The 2013 Tree Removal Budget was set at$32,000. <br /> Requested Action <br /> Motion to award the 2013 Tree Removal Services to Precision Landscape and Tree at the <br /> attached rate schedule. <br /> City of Arden Hills <br /> City Council Meeting-November 13, 2012 <br /> IWetro-inet.uslardenhillslPR&PWIParkslMemoslCouncil Memos111132012 Tree Removal Services 2013.doc <br />