Draft Minutes - October 15, 2012 Work Session

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ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 15, 2012 5 Mayor Grant questioned what the perception will be if an entity that we link to from the City website has a posting on their webpage that may be considered controversial. For example, one of the schools may post information on a topic that they are advocating. Arlene Mitchell, website ad-hoc committee member, stated that from the City's website, there will be links to other entities, such as the schools. If a school is advocating for something, the City is simply providing a website link that presents the school rather than a particular topic that they may be advocating. Councilmember Holden indicated that she liked the policy and felt that it answered her questions. Councilmember Tamble reiterated that the policy states, "The City Administrator, or his or her designee, shall oversee all aspects of the City website." He noted that this language should address any issues that may come up because the policy gives the City Administrator the ultimate authority. The consensus among the Council was that the draft Website Policy is acceptable with no suggested amendments. C. Fiscally Constrained Street CIP Public Works Director Maurer noted that earlier in the summer, the City Council asked for a fiscally constrained CIP with an average spending level of $1,000,000 per year. The understanding of staff is that the amount was to include all expenditures for street projects without regard to the funding source or whether a portion of the funding was recovered through assessments. Public Works Director Maurer presented a spreadsheet containing a list of future projects and their estimated expenditures and funding sources. Councilmember Holden stated that there are three projects that have to be done and they are the US 10/Highway 96 grade separation project, the County Road E bridge over TH51 project, and the Lexington Avenue/County Road F improvement project. Public Works Director Maurer noted that those projects are currently in the 2013 —2017 CIP. City Administrator Klaers stated that the PMP cost estimates are based on full reconstruction, so those figures could be high and they reflect the maximum amounts that would be required. Councilmember Holden stated that she would like to know how many homes are in the Glenview and Indian Oaks neighborhoods. Both neighborhoods are on the list of future projects and her concern is that there may be significant expenses to both the City and the residents because of the fact that there are so few homes in those neighborhoods to share the costs. She noted that the assumption is that all the neighborhoods will get curb and gutter and total street reconstruction. The reality is that some may not get curb and gutter, and street reclamation (which is roughly half the cost of total reconstruction) may be an option.