Draft Minutes - 11-13-12 Regular

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ARDEN HILLS CITY COUNCIL—NOVEMBER 13, 2012 3 Councilmember Holmes stated that the report contains amounts for reconstruction and reclamation. Since the City is trying to keep expenses down, she wondered why reconstruction is a consideration. Public Works Director Maurer noted that any project changes would require Council approval before work would commence; therefore, the only decision that needs to be made at this time is whether or not to accept the report. He agreed that a reclamation project costs less and is less intrusive to trees and creates fewer damages than reconstruction projects. Councilmember Holmes stated that the report offers options for drainage of storm water, which is something that has not been included in the previous PMP reports. Public Works Director Maurer stated that meeting Rice Creek Watershed District requirements has been included in previous PMP's but maybe not the various options included in this PMP report. Councilmember Holmes stated that the costs seem high and may be unacceptable. Public Works Director Maurer stated that he cannot defend the Rice Creek Watershed rules, which directly affect the storm drainage costs. The financial numbers in the report are "worst case scenario" numbers. At this point, staff cannot come up with better estimates of costs until it is time to move forward with the design for the preferred project option. Mayor Grant noted that the scope of storm water projects is limited by the location of the neighborhood. Councilmember Holden stated that the storm water project done on Indian Oaks Trail was over $200,000, and she did not feel the price was that bad. Councilmember Tamble reiterated that the numbers in the report are worst case scenario and that with the way jobs are being bid these days, the cost could be much less. Public Works Director Maurer stated that he does not like surprises, so he makes certain that contingencies are built into the numbers; he feels the numbers will get better. He also noted that the Council will have opportunities going forward to stop the project if they determine the cost is too great. The only thing he is asking for at this time is for the Council to accept the Feasibility Study and order the public hearing. MOTION: Councilmember Holden moved and Councilmember Werner seconded a motion to adopt Resolution #2012-039 — Resolution Receiving the 2013 Pavement Management Program Feasibility Report and Ordering Public Hearing for Improvement. The motion carried (5-0). 7. PUBLIC HEARINGS A. Resolution 2012-040—Fox Ridge Trail Easement Vacation