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'It --4RPEN HILLS MEMORANDUM DATE: December 17, 2012 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator SUBJECT: Communications Committee Backjjround/Discussion Membership of Committees and Commissions fluctuate from time to time in all municipalities. The members of a Committee or Commission depend a lot on the nature of the City and the responsibilities attached to the Committee or Commission. There are a few membership challenged Committees and Commissions in Arden Hills (such as the EDC),but this is not unusual for a City that has a lot of Committees and Commissions. In Arden Hills the response from the community for membership has generally been good but a current and somewhat urgent issue—due to the nature of the Committee—is the membership of the Communications Committee. Attached is the website page for the Communications Committee. This page includes the membership roster. Both Arlene (the Chair for the past three years) and Brenda have indicated that they will not be seeking reappointment. This leaves the Committee with three vacancies and no current applicants. Also it should be noted that Mary Nosek is the Editor for the Newsletter and this leaves Susan Cathey and Kristine Goodrich as potential new Chairs for the Committee and as the only two volunteers doing any writing of newsletter articles. The significant turnover in the membership of the Communications Committee makes me concerned about the future of the Newsletter. Council Liaison Nick Tamble has expressed similar concerns in his email to Arlene dated November 27, 2012 (see attachment). Arlene has been invited to attend this work session to answer questions from the Council and to discuss options for the future of the Newsletter and the Communications Committee.