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EN HILLS <br /> MEMORANDUM <br /> DATE: December 17,2012 <br /> TO: Honorable Mayor and City Council Members <br /> FROM: Patrick Klaers, City Administrator <br /> SUBJECT: Elected Officials Out-Of-State Travel Policy <br /> Background/Discussion <br /> The City's Elected Officials Out-of-State Travel Policy was distributed and briefly <br /> discussed at the September 17, 2012 Council work session. This policy is attached for <br /> your review. A 2005 state law required cities to approve a policy that governed out-of- <br /> state travel for elected officials. This City policy was adopted on December 12, 2005, <br /> and there have been no changes made to the policy since it was approved. <br /> When this policy was approved in 2005, state law required an annual review of the <br /> policy. In 2009, the state law was changed so that an annual review is no longer required. <br /> Also attached is the current League of Minnesota Cities (LMC) model policy for Elected <br /> Officials Out-of-State Travel. The Arden Hills policy is very consistent with this 2010 <br /> LMC model policy. <br /> One item to note is that the Finance Department is preparing a new reimbursement <br /> request form that will include a statement regarding City funds not being used to <br /> accumulate frequent flyer miles for the individual. This relates to point number 9 in the <br /> City policy. <br /> Council Action Requested <br /> Council discussion on the current policy and feedback for changes, if any, is requested. <br />