5E, Elected Officials Out-of-State Travel Policy

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4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the City's policy for out-of-state travel by City employees. 5. Airfare will be reimbursed at the coach rate. 6. Mileage will be reimbursed at the IRS rate. If two Councilmembers travel together by car, only the driver will receive reimbursement. The City will reimburse for the cost of renting an automobile if necessary to conduct City business. 7. Hotel/Motel reimbursement shall be the actual cost of lodging. Meal costs are limited to $44.00 per day. 8. Receipts are required for lodging, airfare, and meals and should accompany an expense report form. It is not necessary to have receipts for cabs and tips. The expense report form shall be submitted to the Finance Department for payment. 9. All frequent flyer miles accrued will be turned over to the City. 10. The City will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. 11. A maximum of two City Councilmembers will be allowed to attend the same event. 12. City Councilmembers that attend an out-of-state conference will be asked to give an oral or written report on the results of the trip at the next City Council meeting. 13. If necessary,the City Council is granted to make exceptions to this policy if they deem necessary and in the best interest of the City. I