4B, Draft Minutes 12-17-12 Work Session

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ARDEN HILLS CITY COUNCIL WORK SESSION—DECEMBER 17, 2012 6 Mr. Burg reviewed the location of the storage lockers and noted there would be 40 storage lockers on the site. The lockers would be approximately five (5) feet by six (6) feet in size. He indicated each underground parking stall would have bike hooks to assure bicycles were not stored on decks. Mayor Grant questioned how the apartment complex would manage residents with ongoing issues. Mr. Burg stated there was a three (3) infraction rule at which point a resident would be asked to leave. Councilmember Holden questioned on how many parking stalls would be required. City Planner Beekman indicated the applicant has proposed 120 parking stalls and City Code requires 96. She explained that 60 spaces would be provided underground regardless and the Council could allow for flexibility with the surface spaces, noting proof of parking would be required. Mr. Burg requested he be allowed to make a few calls prior to the Council meeting this evening. He would then be able to have an exact number for the Council. Mayor Grant inquired when the project would begin. Mr. Burg stated his goal would be to begin in February or March of 2013. City Planner Beckman commented that the Council would be approving the Development Agreement Amendment at this evening's regular City Council meeting. E. Elected Officials Out-of-Sate Travel Policy City Administrator Klaers explained this item was previously discussed in September. He indicated a 2005 State law required cities to approve a policy that governed out-of-state travel for elected officials. The City's policy was adopted on December 12, 2005, and there have been no changes made to the policy since it was approved. City Administrator Klaers noted the League of Minnesota Cities model policy for elected officials out-of-state travel policy and stated the Arden Hills policy was very consistent with the League's document. He reported a new reimbursement request form would be put in place by the Finance Department. Staff requested the Council discuss the current policy and provide feedback. Councilmember Werner commented that an open meeting should refer to both Council and work session meetings. Mayor Grant indicated all future out-of-state travel requests would be placed on the Consent Agenda for Council approval. Items could be pulled for discussion if necessary.