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ARDEN HILLS CITY COUNCIL WORK SESSION—DECEMBER 17, 2012 7 <br /> Councilmember Holden asked if a written report from the traveling Councilmember was <br /> required to be presented at the very next Council meeting. <br /> City Administrator Klaers stated an update was required, but the content was not specified. <br /> Councilmember Holmes questioned if there was a set standard rate for lodging and meal <br /> reimbursement. <br /> Councilmember Tamble suggested a flat rate cover these expenses as written in the policy. <br /> Councilmember Werner inquired if two or more Councilmembers could attend the same event. <br /> Further discussion ensured regarding this matter. <br /> City Administrator Klaers stated two members could attend at the City's expense and additional <br /> members could attend at their own expense, or an exception could be made by the Council. <br /> Councilmember Holmes requested the language in the document be changed to "if two <br /> Councilmembers"travel striking "or more" from Item 6. <br /> Councilmember Holden suggested the per diem on meals be reduced from $44 per day as most <br /> conferences cover the meals. <br /> City Administrator Klaers indicated the $44 per day for breakfast, lunch and dinner was pretty <br /> typical. He indicated the expense could be broken down by each meal, to assist with the <br /> reimbursement process. He indicated the cap would set a limit for situations when food was not <br /> provided. <br /> The Council directed staff to make the one minor change and bring it back to Council on the <br /> Consent Agenda for approval. <br /> ADJOURN <br /> Mayor Grant adjourned the City Council work session meeting at 6:47 p.m. <br /> Patrick Klaers David Grant <br /> City Administrator Mayor <br />