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<br /> <br />st <br /> <br />g.Members will have a 2 year term, beginning January 1 of each year. <br /> <br /> <br />h.Committee membership terms will be staggered, so at least two experienced <br />members are always serving on the committee. <br /> <br /> <br />3.Employees from each department will be given the opportunity to nominate and <br />select representation upon the end of term or vacancy of membership. <br /> <br /> <br />a.By October 1st of each year, each department manager will promote and <br />request nominations for open committee positions to be filled the following <br />January. <br /> <br /> <br />b.Employees can nominate themselves or another employee from their <br />department only. <br /> <br /> <br />c.Nominations should be provided to the department manager no later than <br />November 1st. <br /> <br /> <br />d.No later than December 1st of each year, the department manager will <br />communicate the nominations and ask for a vote (either verbally or through <br />secret ballot). <br /> <br /> <br />e.If no nominations are submitted or if a tie exists, the City Administrator will <br />appoint a member(s) to the committee. <br /> <br /> <br />f.If a voting member is not able to attend any meeting, an alternate may be <br />designated to attend with all voting privileges. <br /> <br /> <br />4.A quorum must exist in order for the Safety Committee to take formal action and <br />conduct business. If 5 are on the Safety Committee, then 3 would be a quorum. <br />Votes will be made by a simple majority. <br />Member Roles <br /> <br />1.Chairperson <br />Coordinate and direct all safety committee efforts <br /> <br />Communication liaison between management and the committee <br /> <br />Provide feedback from management team to the committee on problems the committee <br /> <br />identified and any recommendations it submitted <br />Develop and distribute meeting agendas <br /> <br />Coordinate and conduct meetings <br /> <br />Facilitate annual goal setting and complete annual safety program review report <br /> <br />Establish necessary deadlines and sub-committee assignments <br /> <br />May also (if time and opportunity allows) serve on a sub-committee and take an active <br /> <br />role in other committee activities <br /> <br />2.Secretary/Vice Chairperson <br />