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CONSENT ITEM MEMORANDUM DATE: April 8, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: One-Ton Truck Purchase Budgeted Amount: Actual Amount: Funding Sources: $65,000 $71,591.84 Equipment/Building Replacement Fund Requested Action The City Council is requested to authorize the purchase of a Ford one-ton diesel chassis from Midway Ford and the outfitting of the chassis with a lift box, plow and sander at Truck Utilities for a total cost of $71,591.84. The Council is also requested to authorize sending the 2001 Ford one-ton to auction in the fall of this year once the new truck has arrived. Discussion The 2013 Capital Improvement Plan (CIP) includes an item for the replacement of a 2001 Ford one-ton truck equipped with a plow and sander. A copy of the detailed sheet from the CIP is attached. The City of Arden Hills maintains a free membership in the Minnesota Cooperative Purchasing Venture Program. This allows the City to participate in the State specifications and bid prices, resulting in the City paying the same amount for a single piece of equipment as the State does for numerous pieces. The 2013 CIP has an estimated budget for the purchase of the new one-ton with plow and sander of $65,000 including an estimated $9,000 auction value for the old truck. Midway Ford is the State vendor for the one-ton truck chassis. The State contract price for the one-ton diesel chassis is $38,281.84 (a copy of the quote from Midway Ford is attached). Truck Utilities of St. Paul is the State contract vendor for outfitting the chassis. The outfitting would include a lift box, plow and sander. The total cost from the State contract for the outfitting is $33,310 (a copy of the quote from Truck Utilities is attached). 12 Page of