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CONSENT ITEM MEMORANDUM DATE: May 13, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Hard Court Maintenance at Hazelnut Park, Royal Hills Park and Valentine Park Budgeted Amount: Actual Amount: Funding Source: $13,000 Resurfaces $13,400 General Fund $3,000 Valentine Park $1,100 Capital Expense Requested Action Motion to authorize staff to contract with Lee Sports Surfacing LLC in the amount of $14,500 for hard court maintenance at Hazelnut Park, Royal Hills Park and Valentine Park. Background The Public Works Department has established a hard court maintenance/resurfacing schedule to guide staff in keeping the hard courts in the City in playable and safe condition. The maintenance grid follows a 6-8 year resurfacing schedule. The schedule is designed to be a guide and is not intended to be considered a schedule set in stone. It leaves flexibility to delay resurfacing or to schedule a different court if another location is in worse shape. The tennis and basketball courts at Royal Hills are scheduled for maintenance in 2013. Foundation cracks cannot be permanently fixed by resurfacing. However, a resurface will improve the surface of the court, improving safety. During a resurface project, the court is power washed, low areas and cracks are filled and an acrylic surface is applied. This court was last resurfaced in 2006. Royal Hills has a lot of foundation cracks that can only be resolved through a reconstruct. In addition, the fencing is in poor condition. Rather than replace the fencing right now, staff recommends resurfacing this court in 2013 and scheduling it for a reconstruct in five years (2018), including replacing the fencing. A rough reconstruction cost estimate is between $40,000 and $50,000. The tennis and basketball courts at Hazelnut Park are scheduled for resurface in 2014. However, inspection of the courts shows severe surface deficiencies and staff recommends moving this court up one year in the schedule and resurfacing 13 Page of