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CONSENT ITEM MEMORANDUM DATE: May 13, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Terry Maurer, Public Works Director SUBJECT: Lift Station #4 and #9 Modification Proposal Budgeted Amount: Actual Amount: Funding Sources: $125,000 $123,700 Sanitary Sewer Utility Fund Requested Action Authorize the acceptance of the proposal from Electric Pump Company for the modification of Lift Stations #4 and #9 to include new pumps, control panel, access cover with safety grating and miscellaneous internal material at a total cost of $123,700. Discussion Back in 2010 Public Works undertook a process to standardize our 14 lift stations. Up until that time the City had several different types of pumps, different controllers and different software operating the controller. Through several months of evaluating different pump and controller manufacturers, including site visits to two repair facilities, the Public Works Department developed a standard for all lift stations. Since that process was completed, the City totally rebuilt three of our oldest lift stations (#1, #12 and #13) and retrofitted four others (#2, #5, #7 and #8). In addition, the City changed the way the lift stations are monitored by converting all 14 stations to the Omni System. The 2013 Capital Improvement Program (CIP) includes an item estimated at $125,000 to update the two remaining lift stations #4 and #9. A copy of the detailed CIP sheet is attached. The retrofit will involve new pumps, control panel, software, access cover with safety grating and other miscellaneous items. Attached is a proposal from Electric Pump Company in the amount of $123,700 for the retrofit of these two lift stations. It should be noted that Electric Pump Company provided the same equipment for the three rebuilt lift stations and actually did the work for the four retrofit lift stations recently completed. 12 Page of