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MEMORANDUM DATE: May 28, 2013 TO: Honorable Mayor and City Councilmembers FROM: Jill Hutmacher, Community Development Director SUBJECT: Draft Public Involvement Plan The first task in the master planning process is the development of the public engagement process. Kimley-Horn has drafted a Public Involvement Plan (PIP) (attached) which describes the following: The purpose of the PIP; The roles and responsibilities of City staff, the Planning Commission, City Council, RamseyCounty, and the Joint Development Authority; The goals, objectives, and expected outcomes of the public involvement process; Project stakeholders; Public involvement techniques; Project schedule; and The evaluation of public involvement techniques and outcomes. The draft PIP includes a table that provides information on the public involvement activities, the target audience/participants, the purpose of the involvement event, anticipated tools, timing of the event, and logistics. Lastly, the PIP includes a project schedule that defines approximate dates (week of) for meetings and public involvement events that will occur between May and October 2013. Meetings and public involvement events that will occur in November 2013 or later will be scheduled later in the master planning process. The PIP is a “living document” that will be continually revised and updated throughout the planning process. According to the Joint Powers Agreement, the Joint Development Authority (JDA) shall recommend a public process for consideration of the Master Plan to the City and Ramsey County. The JDA is scheduled to review the PIP at its June 5, 2013, meeting. The City Council is requested to provide feedback on the PIP prior to its consideration by the JDA. The City of Arden Hills City Council Work Session May 28, 2013 12 Page of