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ARDEN HILLS CITY COUNCIL APRIL 29, 20138 <br /> <br />Project to Classic Protective Coatings, Inc. as the lowest responsive bidder in <br />the amount of $783,250. The motion carried (5-0). <br /> <br />9. NEW BUSINESS <br /> <br />A. Consider Purchase of a Large Format Printer/Copier/Scanner <br /> <br />Deputy Clerk Dietl <br />stated that the City does not currently have a large-format <br />printer/copier/scanner. Printing needs are currently being met by Roseville, Ramsey County and <br />Kinkos. She explained that a large format printer/copier/scanner is needed to assist staff with <br />printing full-sized construction plans, printing address maps, copying large-format maps, scanning <br />as-builts, and scanning other large format paper copies. <br /> <br />Deputy Clerk Dietl <br /> indicated that in the past, the City has outsourced its large-format scanning <br />needs to Cities Digital. However, since one of the 2013 work plan goals for staff is to scan and <br />organize files in storage, having a large-scale scanner onsite would be a valuable tool for <br />achieving this goal. Funding for this project was included in the budget in the 2013 CIP in the <br />amount of $10,000 and half of the expense could be appropriated to the Cable Fund, since the <br />device will be used for scanning large-scale documents for records that will be viewed via <br />received three bids for the large-format printer and <br />recommended that the Council authorize the purchase of a Canon ipf760 M40 in the amount of <br />$6,995 from CES Imaging and authorize the City to enter into a $60 monthly contract with them <br />to provide paper, toner/ink and service. <br /> <br />Councilmember Holden <br /> asked what will happen with the current device and questioned where <br />this new device will be located. <br /> <br />Deputy Clerk Dietl <br /> explained that this is a new piece of equipment and it will be placed upstairs <br />at City Hall. <br /> <br />Mayor Grant <br /> requested comment from the vendor. <br /> <br />Mark Olsen, <br /> CES Imaging, stated that the monthly contract includes up to 400 square feet of <br />paper per month along with ink and service. <br /> <br />Councilmember Holmes <br /> inquired if the service level is limited per month. <br /> <br />Mr. Olsen <br /> explained that the service per month is unlimited and includes travel time. <br /> <br />Councilmember Werner <br /> questioned what the lifespan of this printer will be. <br /> <br />Mr. Olsen <br /> estimated the life span to be five to eight years, depending on use. <br /> <br />Councilmember Holmes <br /> asked if the printer could be rented on a monthly basis. <br /> <br />Director of Finance and Administrative Services Iverson <br /> commented that a rental option was <br />not investigated as the purchase price was quite reasonable. <br />