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ARDEN HILLS CITY COUNCIL APRIL 29, 20135 <br /> <br />Councilmember Holmes <br /> asked what work Cunningham Group and Gateway Planning would be <br />completing on the AUAR and Master Plan. <br /> <br />Mr. Swalkoski <br /> indicated the Cunningham Group would be assisting with the urban design and <br />landscape architecture. He noted Andrew Dresdner of the Cunningham Group would be <br />partnering with him on this work. He explained Gateway Planning was located in Texas and <br />would be taking the lead on the Regulations and Policies. <br /> <br />Councilmember Holmes <br /> inquired if the City would be receiving rate schedules from <br />Cunningham Group and Gateway Planning. <br /> <br />Mr. Swalkoski <br /> stated that the subcontractor hours are included in the contract cost, and any City <br />approved change orders for subcontractor work will be billed as an expense to the City. <br /> <br />Mayor Grant <br /> explained the City was looking for a single source to manage this project and he <br />was pleased that Kimley-Horn was able to manage this project for the City of Arden Hills. <br /> <br />Councilmember Holden <br /> asked what work would be completed by Kimley-Horn. <br /> <br />Mr. Swalkoski <br /> noted he did not have a visual to describe the matter entirely, but noted he would <br />serve as the project manager to assure the project came in on time and on budget for Arden Hills. <br />He noted he would have several team managers within Kimley-Horn working for him. He <br />commented Beth Kunkel with Kimley-Horn would be responsible for the AUAR. <br /> <br />Councilmember Holden <br /> questioned if the contract amount had a contingency written into the <br />expense of the contract. <br /> <br />Community Development Director Hutmacher <br /> stated anything beyond the original contract <br />amount would require a change order approved by the Council. <br /> <br />Councilmember Holmes <br /> asked if the City had any control over potential change orders. She <br />recommended that change orders only be initiated by the City. <br /> <br />Community Development Director Hutmacher <br />explained there would be no change orders <br />unless approved in advance by the Council. She noted that staff is comfortable with the language <br />within the contract as this was reviewed and recommended by the City Attorney. <br /> <br />Mayor Grant <br /> stated Kimley-Horn would be following Project Management Best Practices. In <br />addition, staff has worked to identify all processes that needed to be completed. <br /> <br />Councilmember Holden <br /> anticipated that if a change request were brought to the Council it would <br />be initiated by staff due to a need within the project. <br /> <br />Councilmember Holmes <br /> was in favor of having no change orders within this contract. She was <br />trying to avoid additional expenses to the City, as has been done in the past with road construction <br />projects. <br /> <br />