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CONSENT ITEM <br /> <br /> <br />MEMORANDUM <br /> <br />DATE: August 12, 2013 <br /> <br />TO: Honorable Mayor and City Councilmembers <br />Patrick Klaers, City Administrator <br /> <br />FROM: Terry Maurer, Public Works Director <br /> <br />SUBJECT: Mill/Patch and Trail Rehabilitation Quotes <br /> <br />Budgeted Amount: Actual Amount: Funding Source: <br />$93,566.05 $59,842.00 PIR <br /> <br /> <br />Requested Action <br /> <br />Authorize staff to enter into a contract with North Metro Asphalt and Contracting for the street <br />and trail maintenance based on their quote of $59,842.00. <br /> <br />Discussion <br /> <br />The 2013 Capital Improvement Plan (CIP) contains items for street maintenance ($140,000.00) <br />and trail maintenance ($50,000.00). Both of these items are funded from the PIR fund. Thus far <br />in 2013 $96,433.95 has been spent for seal coating. This leaves $93,566.05 ($190,000.00- <br />$96,433.95) in these two CIP items. <br /> <br />Staff has requested quotes from four contractors for a combination of mill and patch street areas <br />that show stripping and trail remove and repave areas that are severely distressed. Staff tried to <br />anticipate the cost and limit the areas to stay within the total maintenance budget. Of the four <br />quotes requested only one was received from North Metro Asphalt and Contracting. That quote <br />for 1800 square yards of street mill and patch and 900 square yards of trail remove and repave is <br />$59,842.00. This single quote is a very good price as shown by the price per square yard this <br />year versus last year. The mill and patch quotes this year are $11.85 and $12.32 for the two <br />streets versus last year when the low quote was $19.45 per square yard for over 3200 square <br />yards. <br /> <br />12 <br />Page of <br /> <br />