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ARDEN HILLS CITY COUNCIL WORK SESSION—JANUARY 19, 2010 10 LC CIP 2010-2014 Capital Improvement Plan (CIP) (continued) Councilmember Grant stated the equipment replacement plan was developed by Tom Moore and didn't feel equipment should be replaced just because it was fully depreciated. The City should evaluate each piece of equipment has a useful life and if so, how long. He wanted to assure that the City was spending money on the right things. Councilmember McClung understood the need for a future estimate but would like to go a step further to explain the need for the replacement. Public Works Director Hoag indicated at the current time, he would be reluctant to pull it off of the replacement schedule. He explained that he reviewed the equipment each year and monitored the service required before submitting his plan. Each piece of equipment was taken into consideration and nothing was being replaced unless necessary. Councilmember McClung questioned how the purchase of the new large mower was affecting the other equipment and if this would affect purchases in the future. Public Works Director Hoag stated he only had one summer of use at this time, but did feel the wear and tear on the smaller units would benefit the City in the long run. He felt in the long run, one grounds master could be scaled back. To have a more concise answer for the Council, it would take more time to see how the equipment was holding up under its current uses. Councilmember Holden asked that the true repair costs be separated out from the routine maintenance expenses to give the Council a more clear idea of what the equipment was costing the City. Mayor Harpstead stated it might be helpful to have a minimum equipment list drafted for a City this size for the Council to review. He questioned if the asphalt roller was a necessity, or just nice to have. He encouraged staff to explore shared uses. Public Works Director Hoag stated the roller was used almost every day during the summer. The Council discussed further the maintenance and expense of City ball fields. Councilmember Grant suggested the dump truck purchase be pushed back several years as this was a large purchase. He felt that 26,000 miles on this vehicle did not warrant a replacement even if the vehicle was 15 years old. He requested the purchase be pushed back to 2014. Councilmember Holmes had no comment and deferred this to the Public Works Director. Councilmember Holden and Councilmember McClung were in favor of moving the plow truck purchase to 2014. Mayor Harpstead stated staff was not comfortable pushing this beyond 2012 and he saw no reason to move it. The Council would need to consider how to handle this issue if it were delayed several years.