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Appendix D <br />Preliminary Project Schedule <br />(Dates are tentative) <br />2013 <br />Oct 25Complete city approval of joint powers agreement <br />Dec 3County board approval of joint powers agreement <br />Dec 30Publication of request for proposals for voting system <br />2014 <br />Jan 15Pre-bid conference for vendors submitting proposals <br />Jan 31Closing date for proposals from vendors for voting system <br />Feb 11Complete scoring proposals submitted by vendors <br />Feb 14Task force recommendation to county board <br />Feb 25County board approval of new voting system acquisition <br />Mar 10Publication of RFP for ballot printing 2014-2015 <br />Mar 17Place order with vendor for new voting system <br />Apr 7-11Software training for county staff <br />Apr 21-25Hardware training for county staff <br />May 2Complete delivery of new voting system components <br />May 20First day to file for office <br />May 23Complete check-in and preliminary testing of voting system components <br />May 28-30Simulated election with new voting equipment <br />May 30Complete training and informational materials for use of voting system <br />Jun 16-20Hands-on training for city elections staff <br />Jun 27Begin absentee voting <br />Jul 7-Aug 1Hands-on training for election judges serving at the state primary <br />Aug 12State primary <br /> <br /> Joint Powers Agreement for New Voting System –2013 Page 18of 19 <br />