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AGENDA ITEM MEMORANDUM DATE: October 21, 2013 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Update on City Cell Phones and Tablets Background The City provides cell phones to Public Works employees to communicate with while on the job and on-call, this includes the Assistant City Engineer and the Public Works Superintendent. Cell phones are provided to the Manager of Parks and Recreation and the Recreation Programmer as the manager gets alarm call and both receive calls from the various recreation staff that are on duty during programs. The Building and Code Enforcement staff has cell phones as they are out on inspections and many times have calls back into staff or staff needs to get a hold of them dependent upon the situation. One phone is set aside for Emergency Management purposes. In 2007, it was decided that all management staff (City Administrator and the Directors) should have phones, as they are frequently in meetings and this allows the office to contact them and to also receive emails. In 2007, one Council member requested a laptop in order to respond to resident emails, this After discussions with the Council, all Council Council members were able to make changes to them and save them to their tablet and use for meetings. All Council members received tablets and returned the laptops which were then used to replace the old, outdated department laptops at City Hall and Public Works. Since the advent of the new website, I have noticed that the Council does not seem to be using the tablets for their packets, although they can still download them to their tablets if they wanted to. Discussion This memo is an update per a request during the September worksession from a City Council member regarding City owed cell phones and tablets. Public Works currently has three tablets that they are using for the as-builts, locates, and new systems for the lift stations and the water tower. With all the new technology, some of this also works on their phones. All Public Works employees have cell phones that are smart phone and we only pay cell service on these phones as the phones themselves are free under the state contract. P:\Admin\Council\Agendas & Packet Information\2013\10-21-13-WS\Sue\Cell Phones\Cell Phone & Tablet Memo.doc