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AGENDA ITEM MEMORANDUM DATE: October 21, 2013 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Sue Iverson, Director of Finance and Administrative Services SUBJECT: Discussion on Revisions to the Benefits and PTO Sections of the Personnel Policy Background During the 2011 goals session the City Council set as one of its goals to review and revise the ity staff is currently reviewing the policy and are making a number of revisions. Since the annual enrollment period for benefits is November 1-30, staff is recommending the following changes to be made before the final edits of the entire policy, as these items have already been included into the union contract which was negotiated earlier this year. City staff is recommending that the following language be inserted: Post Employment Health Care Savings Plan. This can be found on pages 22-23 of the attached document it is identical to the language approved for the union contract and the highlighted yellow section will be completed once staff has an opportunity to discuss any voluntary contributions. Voluntary contributions need to be made by all or some class of employees and once this is decided it is mandatory, if there is an interest in these contributions, staff will insert the appropriate language and get it approved by the Minnesota State Retirement System. Personal Time Off . This section (pages 26-27) is being amended to add the language for the language that is found in the union contract which we have been following with the exception of the Post-Employment Health Care Savings Plan that the union approved this spring. Recommendation Staff is looking for council direction on the adoption of this language as it saves the City and employees money as these dol- Medicare and create a savings in benefits for the City when someone separates or retires. Staff will be bringing further changes to the policy as a whole to a future work session, but would like to adopt these as they pertain to benefits and have already been incorporated into the union contract. P:\Admin\Council\Agendas & Packet Information\2013\10-21-13-WS\Sue\Personnel Policy\Memo.doc