03-26-12-R Draft Minutes - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL—MARCH 26, 2012 5 irrigation system. The project scope includes watering both the ball field and the soccer field. Staff included one small segment of landscaping in front of the picnic shelter as an alternate to the bid. Parks and Recreation Manager Olson explained that four quotes were solicited for the irrigation installation at Hazelnut Park, with two submitting quotes. Please note the plumbing portion of the irrigation project would be completed by public works at a cost of no more than $5,000. The low bidder for the irrigation installation was Anderson Irrigation with a total project cost of $24,217.06. The City worked with Anderson Irrigation in 2010 where they successfully completed the Cummings Park irrigation project. Parks and Recreation Manager Olson stated staff budgeted $18,000 for the project with an additional $10,000 coming from a donation from the North Suburban Soccer Association (NSSA) for the irrigation project on both fields. The NSSA has a shortage of fields and mentioned they were looking to expand their playing and practice field capacity. Staff recommends the Council award the Hazelnut Park Irrigation installation to Anderson Irrigation, Inc. in the amount of $24,217.06, plus an additional amount of $5,000 for the City Public Works staff to install the plumbing for a total project cost of$29,217.06. Mayor Grant requested additional information on the bid alternate which would supply irrigation to the landscaped areas in the park near the picnic shelter. Parks and Recreation Manager Olson reviewed the location of the landscaping irrigation alternate with the Council stating the expense would be an additional $2,552.06. Councilmember Holden expressed concern with irrigating the elevated/hill area. Parks and Recreation Manager Olson stated this may not be necessary, but stated staff included it because Council wanted the landscaping included at Cummings Park in 2010. Councilmember Holden commented she was in favor of irrigating the soccer field, but struggled with irrigating the rest of the park. She noted the City was looking to upgrade Valentine Park and if this expense came in higher than budgeted, the City would not have the necessary funds to properly renovate Valentine Park. Councilmember Tamble indicated the difference between the soccer field and the ball field is the number of heads in the ball field. He understood that irrigation did improve the playing surface for soccer/ball fields however,his priority was Valentine Park. Mayor Grant asked what the expense would be to wait one year to irrigate the ball field. Public Works Director Maurer anticipated that the price would be higher than the estimated $11,000 as there would be mobilization and other expenses. Councilmember Holmes noted she was pleased with the condition of the fields at Cummings Park and felt the investment in the fields was minimal compared to the benefit that would be felt