05-21-13-WS Draft Minutes - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 21, 2012 11 Community Development Director Hutmacher stated the amount of time required from Staff was a concern in addition to the timing of the videos and how they would align with the City's new website. Councilmember Holden questioned what would be the proposed size for the CGI link on the City's website. Community Development Director Hutmacher stated 150 by 35 pixels would be the recommended size. Councilmember Holmes questioned if the videos could be completed in house with the assistance of an intern. Community Development Director Hutmacher explained it would be cheaper to proceed with CGI. If the Council was not comfortable with the potential advertising, the City could investigate completing one video tour on Arden Hills. Mayor Grant was in favor of moving forward with the project so long as the advertising letter could be edited to assure the business owners were made aware the advertisement was for CGI and not endorsed by the City of Arden Hills. In addition, there was no obligation for the local businesses to participate. Community Development Director Hutmacher recommended attaching an edited letter to the CGI contract to assure they review it prior to contract approval. Director of Finance and Administrative Services Iverson asked if the work would be completed in 2012. Community Development Director Hutmacher was uncertain if the work could be completed in 2012, but wanted to leave space on the City's website for the CGI link on the home page if the project were to proceed. She would have to discuss the schedule further with CGI and anticipated the three year contract would begin in 2013. Councilmember Holmes was in favor of proceeding with the project. Mayor Grant questioned if the City would have a better product if C-TV were contacted. He inquired if cable franchise fees could be used to complete this task. Councilmember Holden was in favor of contacting C-TV as well stating this would allow for the information to be posted on the City's website and shared on C-TV. Director of Finance and Administrative Services Iverson indicated cable funds could be used for this project in addition to the 100 hours available through the contract. Community Development Director Hutmacher explained that by having the project completed locally, this would create greater freedom for the City and where the link would be located on the City's web page.