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ARDEN HILLS CITY COUNCIL OCTOBER 28, 20135 City Planner Streff commented the applicant is also proposing to construct an entrance roof/overhang on the north side of the structure fronting Ingerson Road. The addition as proposed is approximately four (4) feet in depth and eight (8) feet in length. This addition would not encroach any further into the existing setback than the existing home. At its closest point the roof/overhang would be approximately twenty-seven and one half (27.5) feet from the north property line. A variance is being requested to expand approximately four (4) feet into the existing setback. The applicant has submitted a narrative of the proposed addition, a response to the variance evaluation criteria, a survey and a site plan of the property along with building elevations. City Planner Streff stated the submitted plans and findings of fact for this variance request support a recommendation for approval. He explained the Planning Commission reviewed this case on October 9, 2013 and recommended approval on a 5-1 (Holewa) vote with the following four conditions: 1. That the project shall be completed in accordance with the plans submitted and dated September 6, 2013, as amended by the conditions of approval. Any significant changes to these plans, as determined by the City Planner, shall require review and approval by the Planning Commission and City Council. 2. That the structure shall conform to all other regulations in the City Code. 3. That the addition shall be the same color and use the same type or similar construction materials as the existing structure. 4. That a drainage plan shall be submitted and approved by the City if the current grade of the lot is altered. An erosion control permit shall be obtained if the City Engineer determines it is necessary for the project. Councilmember Holmes expressed concern that the Planning Commission minutes from October 9, 2013, She indicated the minutes would have provided the Council with further information on the Planning Case. Community Development Director Hutmacher discussed the 5-1 vote noting that the opposing vote was due to the fact that a Commissioner believed this lot was not unique in Arden Hills and that these situations should be addressed through revisions to the Zoning Code. She apologized to the Council for not having the minutes within the packet. Councilmember Holden agreed it would have been nice to have been able to review the Planning Commission minutes. Councilmember McClung reviewed his impression of the Planning Case based on the discussion held at the Planning Commission meeting. He also agreed the minutes should have been provided to the Council. Mayor Grant asked if the Council had to approve the case this evening. City Attorney Jamnik commented if the Council were to table the item, the Council would need to provide the applicant with written notification that the case was being extended.