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ARDEN HILLS CITY COUNCIL WORK SESSION—OCTOBER 21, 2013 2 Director of Finance and Administrative Services Iverson indicated the maximum number of hours is 240 hours. The Council supported the revisions and directed staff to prepare a resolution for the consent agenda. Councilmember Holden arrived. D. Update on City Cell Phones and Tablets Director of Finance and Administrative Services Iverson explained that the City provides cell phones to public works employees to communicate while on the job and on-call; this includes the Assistant City Engineer and the Public Works Superintendent. Cell phones are also provided to the Parks and Recreation Manager and the Recreation Programmer. The Parks and Recreation Manager gets building alarm calls and both the manager and the programmer receive calls from recreation staff on duty during recreation programs. She indicated that Building and Code Enforcement staff have cell phones as they are out on inspections and often need to call staff. In addition, one phone is set aside for Emergency Management purposes. In 2007, it was decided that all management staff should also have cell phones. Director of Finance and Administrative Services Iverson stated that in 2007, one Councilmember requested a laptop to respond to resident emails. This required a Sprint air card to enable web access. After discussions with the Council, all Councilmembers received laptops and Sprint air cards. In 2010, the Council explored changing to tablets instead of laptops, as staff started to utilize "Drop Box" to send out electronic packets. Councilmembers were able to make changes to agenda packets and save those changes to their tablets for use at meetings. All Councilmembers received tablets. The old laptops were then used to replace outdated laptops at City Hall and Public Works. Since the advent of the new website, the Council does not seem to be using the tablets for their packets. Mayor Grant arrived. Councilmember McClung reported that he no longer had a need for his tablet. Councilmember Holmes indicated that her email no longer worked on her tablet. Director of Finance and Administrative Services Iverson stated that she could reaffirm the email address. She then reported that the Public Works Department currently has three tablets that are being used for as-builts, locates, and new systems for the lift stations and the water tower. The tablets, along with new smart phones, are allowing the Public Works Department to work much more efficiently. She reported that the smart phones were free under the state contract and the City only pays for cell service. It was noted that cell phone minutes for the City were pooled. Councilmember Holden expressed concern with the amount of minutes that were being used for personal calls by City employees.