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CONSENT ITEM MEMORANDUM DATE: November 12, 2013 TO: Honorable Mayor and City Councilmembers Patrick Klaers, City Administrator FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: 2014 Tree Removal Contract Budgeted Amount: Actual Amount: Funding Source: $32,000 TBD General Fund Park Maintenance Requested Action Motion to award the 2014 Tree Removal Services to Precision Landscape and Tree at the attached rate schedule. Background/Discussion In January of 2010, quotes were solicited for the City tree removal services. Four companies submitted quotes. Precision Landscape and Tree, located in Little Canada submitted the lowest overall quote. Within the 2010 agreement, it stated if the City is satisfied with the performance of the contractor, the agreement may be extended to future calendar years with no more than a 3 percent increase in the proposed costs each year. Precision agreed to extend the contract with no increase for 2011. In 2012 and 2013, the City approved an extension of the contract with a three percent increase. Precision is interested in extending the contract through 2014 with a 3 percent increase. Insurance, fuel, maintenance costs and wages have all gone up since the contract was originally bid. The City continues to be very satisfied with the service we receive from Precision Landscape and Tree. Included in the contract price is providing a certified arborist to meet on site for all potential tree services. This was something lacking in previous years with other tree vendors who were awarded the City contract. This will be crucial moving forward now that Emerald Ash Borer (EAB) has been discovered nearby. Precision Landscaping is committed to working with the City on EAB management options. The municipality EAB trunk injection pricing is included in the proposed 2014 contract, in case Council decides in the future to either treat public trees or work with residents on private trees. Staff recommends extending the 12 Page of