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<br />Attachment A <br />MEMORANDUM <br />DATE:November 12, 2013 <br />TO:Honorable Mayor and City Councilmembers <br />Patrick Klaers, City Administrator <br />FROM:Michelle Olson, Parks and Recreation Manager <br />SUBJECT:2014 Tree Removal Contract <br />Requested Action <br />Motion to award the 2014 Tree Removal Services to Precision Landscape and Tree at the <br />attached rate schedule. <br />Background/Discussion <br />In January of 2010, quotes were solicited for the City tree removal services. Four companies <br />submitted quotes. Precision Landscape and Tree, located in Little Canada submitted the lowest <br />overall quote. Within the 2010 agreement, it stated if the City is satisfied with the performance <br />of the contractor, the agreement maybe extended to future calendar years with no more than a3 <br />percent increase in the proposed costs each year.Precision agreed to extend the contract with no <br />increase for 2011. In 2012 and 2013, the City approved an extension of the contract with a three <br />percent increase. Precision is interested in extending the contract through 2014 with a 3 percent <br />increase. Insurance, fuel, maintenance costs and wages have all gone up since the contract was <br />originally bid. The City continues to be very satisfied with the service we receive from Precision <br />Landscape and Tree. Included in the contract price is providing a certified arborist to meet on <br />site for all potential tree services. This was something lacking in previous years with other tree <br />vendors who were awarded the City contract. This will be crucial moving forward now that <br />Emerald Ash Borer (EAB) has been discovered nearby. Precision Landscaping is committedto <br />workingwith the City on EABmanagement options.The municipality EAB trunk injection <br />pricing is included in the proposed 2014 contract, in case Council decides in the future to either <br />treat public trees or work with residents on private trees.Staff recommends extending the <br />agreement through 2014. The proposed 2014tree contract (Attachment A) and proposed 2014 <br />rate schedule (Attachment B) are included for Council review. <br />12 <br />Page of <br />