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A few of the pertinent points are as follows but the current statute should be referenced to make sure there have not been any revisions by the legislature. 1.If the amount of the contract is estimated to exceed $100,000, sealed bids shal be solicited by public notice in the manner and subject to the requirements of the law governing contracts by the particular municipality or class thereof. 2.Purchases between $25,000 and $100,000, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. 3.Purchases under $25,000 may be made either upon quotation or in the open market, in the discretion of the governing body. If the contract is made upon quotation it shall be based, so far as practicable, on at least two quotations which shall be kept on file for a period of at least one year after their receipt. It is not the policy of the City to accept the lowest bidding vendor. The acceptance of the bid may be based on a number of factors, including: Cost, demonstrated working experience in the specific area, past experience with the City, overall quality of work, and in emergency situations. Exception to this policy may be made in order to maintain continuity of services, their in- or systems, the uniqueness of the services offered, and in emergency situations. Examples include, but not limited to: Auditing Services, Financial Services, Engineering Services, Legal Services, Maintenance Contracts, Building Maintenance, Architectural Services, and other similar services. Exception can also be made if the project requires unique skills or if bids cannot be obtained due to lack of interest from the vendors. It is the responsibility of the department head to document the rationale for the vendor selection, particularly when the lowest bid is not accepted and/or if a bid was only received or obtained from one vendor. Spending Not Requiring Council Action AUTHORIZATION LIMITS Individual $ Limit - Budgeted $ Limit - Unbudgeted City Administrator up to $ 7,500 up to $ 5,000 Finance Director/Treasurer up to $ 5,000 up to $ 2,500 Public Works Director up to $ 2,500 up to $ 1,000 Community Development Director up to $ 2,500 up to $ 1,000 Purchasing Policy 2 M. Siddiqui, 7/21/04Revised 3/31/14