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<br /> <br />3.Purchases under $25,000 may be made either upon quotation or in the open <br />market, in the discretion of the governing body. If the contract is made upon <br />quotation it shall be based, so far as practicable, on at least two quotations which <br />shall be kept on file for a period of at least one year after their receipt. <br /> <br /> <br />4.Other provisions of the statute as listed in the statute. <br /> <br />Note: The current statute should always be referenced or referred to for the most <br />recent revisions to the law. <br /> <br />It is not the policy of the City to accept the lowest bidding vendor. The acceptance of <br />the bid may be based on a number of factors, including: Cost, demonstrated working <br />experience in the specific area, past experience with the City, overall quality of work, <br />and in emergency situations. <br /> <br />Exception to this policy may be made in order to maintain continuity of services, their <br />in- or systems, the uniqueness of the services <br />offered, and in emergency situations. Examples include, but not limited to: Auditing <br />Services, Financial Services, Engineering Services, Legal Services, Maintenance <br />Contracts, Building Maintenance, Architectural Services, and other similar services. <br />Exception can also be made if the project requires unique skills or if bids cannot be <br />obtained due to lack of interest from the vendors. It is the responsibility of the <br />department head to document the rationale for the vendor selection, particularly when <br />the lowest bid is not accepted and/or if a bid was only received or obtained from one <br />vendor. <br /> <br />Spending Not Requiring Council Action <br /> <br /> <br />AUTHORIZATION LIMITS <br /> <br />Individual $ Limit - Budgeted $ Limit - Unbudgeted <br /> <br />City Administrator up to $ 7,500 up to $ 5,000 <br />Finance Director/Treasurer up to $ 5,000 up to $ 2,500 <br />Public Works Director up to $ 2,500 up to $ 1,000 <br />Community Development Director up to $ 2,500 up to $ 1,000 <br /> <br />Note: All payments in excess of $7,500 must be preapproved by the City Council, unless <br />the project, in aggregate, was previously approved by the City Council. The department <br />director, along with the concurrence of the Finance Director, may delegate signature <br />authority to another individual in their department for a set dollar amount, which should <br />be significantly lower than their own signing authority. This authority must be in writing <br />and be kept in the Finance Department. <br /> <br />Revised 4/28/14 2 <br />