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ARDEN HILLS CITY COUNCIL WORK SESSION—APRIL 21, 2014 4 City Attorney Jamnik reported that this was the case. However, when the forms were filed in February of 2012, they were sent to the County Recorder's office and the County did not highlight the fact that some of the property (Lot 1, Block 1) was Torrens. This information should have been sent to the Register of Title's Office for recording, and should have been flagged by the County staff and reported back to the City. The City has not confirmed if this was completed. He stated that his office was not originally part of this recording, but.was now involved with the recording of all documents. His office confirms whether the paperwork has been properly recorded or not, and will ensure that this does not occur again. Mayor Grant questioned what assurances the Council has that documents have been filed properly over the past five years. He inquired if the Council needed to contact the County to ensure that filings have been completed. City Attorney Jamnik indicated that he has not conducted an audit and does not suspect that this is necessary. He reported that his office has taken steps to properly record the paperwork for the Planning Cases in question. He stated that he can look at past filings, if directed by the City Council. Mayor Grant inquired how the Council wanted to proceed with past filings. Councilmember McClung commented that Ramsey County is one of the top ten counties in Minnesota for Torrens property. He would like to see the Council establish a policy to ensure this does not happen again. He is concerned that there might be other unresolved or unfiled matters and would like to find a way to confirm that all filings with the County have been properly recorded. Mayor Grant did not believe the Council could establish a methodology for solving this problem tonight, but he encouraged staff to ensure that all paperwork is filed properly with the County. He suggested that staff begin by researching all prominent and important cases. An audit could be completed on these cases. Perhaps after looking at these cases, staff will have an idea if the City needs to look deeper. Mayor Grant added that the paperwork was not filed until 2012. City Attorney Jamnik reiterated that his only explanation for the confusion is due to the fact that the development was a moving target,but that each document should have been recorded after the action of the Council. Mayor Grant supported the proposed application deadline extensions for Phase Il and Phase III of the Arden Plaza redevelopment project. Councilmember Holden did not support the extensions. She questioned how the deadlines could be extended when the timeframe had expired. City Attorney Jamnik stated that it is not uncommon for cities to grant an extension for deadlines after the timeframe has expired. Councilmember Holmes did not object to the extension of the deadlines.